Everything You Need to Include in Your Schedule Interview Email

One of the most used templates across all of our Rooster clientele is a schedule interview email. It’s the basis of everything we do as an interview scheduling platform, so it does make sense! Candidate self-scheduling has been a game-changer for our clients and their productivity. Not only does this empower the candidate at the beginning of the process, but it also removes the need for the interviewer to take part in cumbersome back-and-forth communications that add up with a lot of open roles!

So, how do you know what to include to make sure your schedule interview email is ready to intrigue that top talent you’re seeking? Let’s dive into the nitty-gritty details.

What to Include in Your Schedule Interview Email

When you’re setting up your automated interview scheduling workflow, one of the first (if not the first) emails is the schedule interview email. Typically, we suggest that you include:

  • Candidate Name Personalization
  • Role Applied For
  • Company Name
  • Interviewer Name(s)
  • Interview Method (Phone, In-Person, Zoom, WebEx, etc.)
  • Interview Duration
  • Link to Self-Schedule Interview
  • Details on How to Re-Schedule
  • Details on How to Access the Interview
  • Recruiter Contact Details

It’s not a lot, and the email can be kept short and sweet. In fact, it’s better if it’s short and sweet! No one wants to read a book of an email to interview for a job. So, how do you put this into practice?

Schedule Interview Email Template

Here’s just one short and sweet email template you can use as a part of your Rooster interview scheduling automation:

Hey there {NAME},

Thanks so much for your application for the {ROLE}. We are impressed by your background and would love to have you meet with our {COMPANY} team for an interview to see if this may be a good fit for both of us!

To kick off your journey with {COMPANY}, you’ll be meeting with {NAME} from {DEPARTMENT}. Our interviews last {TIME} minutes and are hosted via {VIDEO CONFERENCING PLATFORM}.

So, just click here to choose a date and time that works best for you to interview. {NAME} is looking forward to meeting you {virtually – if virtual email is selected} soon. Once your interview is scheduled, you’ll receive a calendar invite with all necessary access details.

Want to learn more about working at {COMPANY} before your interview? Check out our team page!

Feel free to email back with any specific questions. Happy scheduling!


P.S. We get that life happens, so if you need to reschedule, you can just {INSTRUCTIONS for how to reschedule in the automated system}.

How to Put it To Work Within Rooster

Want a behind-the-scenes look at how to create your interview scheduling automation flow and what happens after you send out that initial schedule interview email? Our personalized demos can show you exactly how you can personalize the flow of your interview process from the moment this email zips out of your software iteration to start the candidate interview journey. Schedule your complimentary personalized demo today!

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