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Intelligent automation bots

Rooster empowers the scheduler to automate the hiring process as much as they see fit. Current AI allows schedulers to employ “set it and forget it” rules to automate the interview process. An example of a simple rule is: if all interviewers accept the invitation → then send the invitation to the candidate, or if the candidate declines the invitation → then automatically cancel the interview.

More AI-powered Automation Bots will be added soon to allow schedulers to configure more intricate rules (multiple if’s and then’s scenarios) and to further automate the process. For example, if a stakeholder declines → then auto-reschedule the interview using the same panel.

Rooster integrates with your daily tools
Applicant Tracking System

Multi-technology Capability

Mix and match your favorite email systems and web-conferencing applications at once. Rooster supports multiple email domains.

Have a corporate location that uses G-Suite and another that utilizes Office 365? No problem! Rooster integrates with both, and makes Single-Sign On and international team collaboration a breeze. Rooster also allows schedulers to leverage multiple web-conferencing applications within a single interview lineup

Deep 2-way Integration with Workday

Rooster communicates with Workday bi-directionally and in real time.

With Rooster schedulers have:

  • Quick links back to the job requisition and candidate profile in Workday
  • Seamless flow of information from Workday to Rooster such as: the job description, candidate attachments (including resume and cover letter), interviewers, interview types, locations, competencies, and feedback questionnaires
  • Ability to utilize Interview Teams that are already set up in the Workday job requisition
Deep 2-way Integration with Workday
office 365 integration

Office 365 GCC/GovCloud Support

Rooster supports the following Microsoft Office 365 national clouds:

  • Microsoft Graph Global Service (default public cloud)
  • Microsoft Hybrid Cloud
  • Microsoft Graph for US Government L4 (GCC High GovCloud)
  • Microsoft Graph for US Government L4 (GCC High GovCloud)
  • Microsoft Graph for US Government L5 (DOD) Microsoft Cloud Germany
  • Microsoft Cloud operated by 21Vianet in China

Intelligent 1-click Panel InterviewsTM (Coming soon)

This feature will completely revolutionize the way schedulers set up panel interviews and fully automate the scheduling process. With Rooster’s smart tagging and suggested times features in place, schedulers will be able to automatically set up panel interviews and send off the invitations with one click.

This automated scheduling can be done individually or by mass action from either Workday or Rooster. Automatically: schedule, reschedule and cancel interviews based on preferences, rules and AI from past interview panels.

AI-powered Automation Bots

Candidate self-scheduling

Rooster eliminates the tedious back and forth by empowering the candidate to select the interview time that works for them.

  • Rooster integrates with interviewers’ calendars, providing real-time availability for the candidate to select a date and time that works for them.
  • This feature is mobile-friendly allowing candidates to schedule their interviews instantly from any device.
  • The selected interview time appears as a tentative slot on the interviewer’s calendar until they accept or decline the invitation.
candidate self scheduling tool
easy rescheduling interview tool

Easy rescheduling

Rooster communicates with Workday bi-directionally and in real time.

With Rooster schedulers have:

  • Quick links back to the job requisition and candidate profile in Workday
  • Seamless flow of information from Workday to Rooster such as: the job description, candidate attachments (including resume and cover letter), interviewers, interview types, locations, competencies, and feedback questionnaires
  • Ability to utilize Interview Teams that are already set up in the Workday job requisition

SMS communication

  • Engage your interviewers and candidates via text messages. Send interview invitations directly to the candidates mobile phone, where they can choose to accept or decline on the spot, without the risk of it ending up in a spam folder.
  • SMS texting is an optional add-on feature that opens up another avenue for the scheduler to engage with the candidate. Choose what local number you want to use for texting capability (including 1-800 numbers). Schedulers can create an SMS template to showcase their branding and send a more personalized message to the candidate.
  • Some candidates don’t have immediate access to a computer, and texting increases their likelihood of receiving the invitation and the speed of their response. Texting is also effective in getting invitations directly before interviewers as well.
  • This option is configurable and schedulers can choose at what stage stakeholders receive SMS invitations, and can easily turn that option on and off on the invitation itself.
SMS communication
Recruiting Scheduling Software

Reminders (Email, SMS, etc.)

Configurable template-driven reminders remove the necessity of manually following up with candidates and interviewers.

Schedulers can set as many reminders as they wish at whatever time intervals required to receive a response to their interview invitations, and to remind all stakeholders involved of an upcoming appointment. A post-interview reminder can also be sent to candidates to complete a survey about their interview experience, or to interviewers to prompt them to complete a feedback questionnaire.

Learn more in our blog article

Global recruiting

Rooster makes working with global teams and international candidates foolproof with international language support and automatic time zone detection and reconciliation.

With Rooster schedulers can translate email/SMS templates into 109 languages. The user’s browser also defaults to the language based on their location/settings.

Rooster automatically detects the time zone in which the interviewer and candidate are in, converting the invitation to their local time.

Schedulers, on the other hand, can see both the candidate and interviewers’ availability in a live calendar-view in their own time zone. They also have the option of changing the time zone to match either the interviewer or candidate.

Global recruiting interview invitation template

Global recruiting

Rooster makes working with global teams and international candidates foolproof with international language support and automatic time zone detection and reconciliation.

With Rooster schedulers can translate email/SMS templates into 109 languages. The user’s browser also defaults to the language based on their location/settings.

Rooster automatically detects the time zone in which the interviewer and candidate are in, converting the invitation to their local time.

Schedulers, on the other hand, can see both the candidate and interviewers’ availability in a live calendar-view in their own time zone. They also have the option of changing the time zone to match either the interviewer or candidate.

Global recruiting interview invitation template
customizable email templates for interview

Customizable templates

  • Personalized email templates allows schedulers to showcase the organization’s unique work culture and improve the candidate’s experience with standardized messaging.
  • With Rooster schedulers can send personalized emails to both the interviewers and candidates. Create and save email templates by location, position, or team.
  • Personalized templates allow schedulers to incorporate the organization’s branding with HTML support and they can add as few or as many attachments as required.
  • No need to reinvent the wheel every time, candidates will receive the same experience regardless of their location or the position they applied for.

Easy rescheduling

Rooster communicates with Workday bi-directionally and in real time.

With Rooster schedulers have:

  • Quick links back to the job requisition and candidate profile in Workday
  • Seamless flow of information from Workday to Rooster such as: the job description, candidate attachments (including resume and cover letter), interviewers, interview types, locations, competencies, and feedback questionnaires
  • Ability to utilize Interview Teams that are already set up in the Workday job requisition
Easy rescheduling interview tool
office 365 integration

Analytics and insights

  • Actionable insights help identify bottlenecks to assist the talent team in making the hiring process more efficient. An easy-to-read visual dashboard gives instant visibility on schedulers, as well as the entire interview team.
  • At a glance, Rooster’s analytics dashboard showcases the talent acquisition team’s top schedulers, as well as the interviewers’ with the best response rates.
  • The schedulers’ leaderboard allows managers to highlight top performers worthy of recognition, and helps identify those in need of additional training and support.
  • Playfully coined as the Rooster “Wall of Shame”, the interviewers’ leaderboard captures interviewers’ average response times, as well as how often they accept, decline, or don’t respond to invitations.
  • Reports can be exported as CSV or PDF files, and parameters such as date ranges can be selected.

Reminders (Email, SMS, etc.)

Configurable template-driven reminders remove the necessity of manually following up with candidates and interviewers.

Schedulers can set as many reminders as they wish at whatever time intervals required to receive a response to their interview invitations, and to remind all stakeholders involved of an upcoming appointment. A post-interview reminder can also be sent to candidates to complete a survey about their interview experience, or to interviewers to prompt them to complete a feedback questionnaire.

Learn more in our blog article

Personalized email template reminders for applicant
Inviting Optional Attendees

Inviting Optional Attendees

  • Keep team members in the loop by adding optional attendees to the interview invitation.
  • CC’d attendees or optional invitees receive an invitation to the interview but aren’t part of the interview lineup, such as the Front Desk (who might need to prepare a security badge for the candidate), the Hiring Manager, or the Recruiter. Also, while the interview does show up on their calendar it doesn’t block off that time as busy.
rooster scheduling software

Interviewer Preferences

Rooster enhances the interviewer experience and streamlines the hiring process by allowing recruiters and hiring managers to set parameters for when they want to interview. While Rooster automatically pulls in working hours and time zone locations, interviewers can set their preferred days or hours as a recurring availability or set custom dates/times for when they want to be available. They can also add buffer times before or after interviews to prevent back-to-back bookings.

Read More…

rooster logo

SMS communication

  • Engage your interviewers and candidates via text messages. Send interview invitations directly to the candidates mobile phone, where they can choose to accept or decline on the spot, without the risk of it ending up in a spam folder.
  • SMS texting is an optional add-on feature that opens up another avenue for the scheduler to engage with the candidate. Choose what local number you want to use for texting capability (including 1-800 numbers). Schedulers can create an SMS template to showcase their branding and send a more personalized message to the candidate.
  • Some candidates don’t have immediate access to a computer, and texting increases their likelihood of receiving the invitation and the speed of their response. Texting is also effective in getting invitations directly before interviewers as well.
  • This option is configurable and schedulers can choose at what stage stakeholders receive SMS invitations, and can easily turn that option on and off on the invitation itself.
Engage your interviewers and candidates via text messages
Recruiting Scheduling Software

Reminders (Email, SMS, etc.)

  • Configurable template-driven reminders remove the necessity of manually following up with candidates and interviewers.
  • Schedulers can set as many reminders as they wish at whatever time intervals required to receive a response to their interview invitations, and to remind all stakeholders involved of an upcoming appointment. A post-interview reminder can also be sent to candidates to complete a survey about their interview experience, or to interviewers to prompt them to complete a feedback questionnaire.

Learn more in our blog article

Global recruiting

Rooster makes working with global teams and international candidates foolproof with international language support and automatic time zone detection and reconciliation.

With Rooster schedulers can translate email/SMS templates into 109 languages. The user’s browser also defaults to the language based on their location/settings.

Rooster automatically detects the time zone in which the interviewer and candidate are in, converting the invitation to their local time.

Schedulers, on the other hand, can see both the candidate and interviewers’ availability in a live calendar-view in their own time zone. They also have the option of changing the time zone to match either the interviewer or candidate.

Rooster schedulers can send personalized emails

Protecting Your Sensitive Information in Workday

Rooster ensures your success and candidate experience through enterprise-grade security features “that seamlessly
integrate into your Workday Recruiting platform.”

govc logo

Full Office 365 GovCloud Support

Rooster supports the following Microsoft Office 365 national clouds:

  • Microsoft Graph Global Service (default public cloud)
  • Microsoft Hybrid Cloud
  • Microsoft Graph for US Government L4 (GCC High GovCloud)
  • Microsoft Graph for US Government L4 (GCC High GovCloud)
  • Microsoft Graph for US Government L5 (DOD) Microsoft Cloud Germany
  • Microsoft Cloud operated by 21Vianet in China

GDPR Compliance

Rooster’s quick, well-defined process ensures your organization’s compliance with EU General Protection Regulation (GDPR) guidelines by entitling you to request us to erase any personal data we hold about you.

gdpr logo

Download the Rooster Security One Pager

Rooster is fully managed within the Google Cloud Platform,
delivering you leading edge technology and security

ISO 27001 logo

ISO 27001 Certification

aicpa soc logo

SOC 2 Certification

ccpa logo

CPA Compliance

How Rooster Protects Your Information in Workday

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Data Encryption

All user data and system backups are encrypted, at all times, with AES 256-bit encryption as a minimum standard. 

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Data Privacy

Any data processed in Rooster is solely used for the purposes of powering your services. You remain the owner of all sensitive information.

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Data Security

Your data is hosted in one of our secure data centers and is logically separated with limited access.

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Data Ownership

Your data belongs to you. If your contract expires, you’ll have 30 days to export all data.

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Physical Security

Rooster is hosted on GCP, providing you with a top-notch, physical data center for security and redundancy.

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Security & Privacy Training

All Rooster employees are required to take mandatory security training within two weeks of their start date and annually to ensure the expert support that your organization needs.

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Principle of Least Privilege

We don’t want keys to your kingdom. All security requirements have been trimmed to only ask for what is needed.

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Disaster Recovery

Rooster will regularly back up your data, present defined RTO and RPO, and audit backups on a frequent basis.

Ready to Change the Way Hiring is Done?

Send us an email to implement your one-click Rooster recruitment scheduling
solution today.

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